FICO Payment Run

Name the standard stages of the SAP Payment Run.

A: The following steps are usually performed during the payment run

•  Entering of parameters (company codes, payment methods, vendor accounts etc)
•  Proposal Scheduling – the system proposes list of invoices to be paid
•  Payment booking – the booking of the actual payments into the ledger
•  Printing of payment forms (cheques etc)

Variations on the above may be found in different SAP customers, but the interviewer will be looking for the basis steps above.

Overview of the Payment Run Procedure 

This topic gives a general overview of the precautions and processing steps that need to be taken to execute a payment run.

Planning and Parameter Specifications

If you have several house banks that you can use for your payment transactions and have limited funds in these accounts, you will have to plan the cash balances available for each bank account and specify the ranking order by which the program is to use these accounts. In addition, because there are several house banks available to the payment program you have to enter the order in which the bank accounts are selected.

Before every payment run, you need to specify which company codes, account types, and accounts to include in the payment run. Furthermore, you have to enter the desired posting date, the possible payment methods, and the date of the next payment run. There are also some other optional specifications that you can make.

Creating the Payment Proposal

Once the specifications for the payment run are complete, you can schedule the payment proposal. In a window, you either enter the desired start date and time or arrange for immediate execution. The status display shows you which step the job currently is at. If the payment proposal is created, the system first checks the results, reading the proposal log and recording any exceptions in it. This includes the reading of the proposal log in which all exceptions are recorded. By displaying or printing the payment proposal list or by editing the payment proposal, you can get an overview of the payments proposed by the program.

Editing the Payment Proposal

You can divide payment proposal processing between the clerks responsible. To do this, you must specify the accounting clerk ID stored in the master record after accessing payment proposal editing. It is possible to make changes when editing the payment proposal. You can make changes to the payment (payment method, house bank) and the items paid (block indicator, cash discount). All changes you make affect only the payment proposal. No changes are made to the source documents.

Executing the Payment Run and Payment Medium Programs

Once you have accepted the payment proposal or have finished editing it, you can schedule the payment run. The job created for the payment run will contain either only the payment program as one step or an extra step for each payment medium program and each variant. In the latter case, you need to specify which variants to use for each payment medium program prior to scheduling the payment run. In scheduling the run, you specify the desired start time and select the print programs option. If you want to run only the payment program first, you can schedule the print programs for a different time in a separate job.

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